Admin | Administrative Assistant

Website Petra Mechatronics

  • Job title: Administrative Assistant
  • Career Level: Junior/Middle/Senior
  • Job Ref: W-AA-211109
  • Salary: 3,000-5,000 AED
  • Opening: 2
  • Location: Dubai International City/Business Bay – UAE 
  • Nationality: Any
  • Related Industry: Any

 

Function Areas

To support, assist or coordinate professionally tasks related to 

  • Secretarial
  • HR
  • Recruiting
  • Supply chain
  • Tasks coordination/ Project Management
  • Accounting & bookkeeping
  • Digital Marketing
  • Executive Assistant

 

Scope of work

The applicant should be able to handle skillfully the common known administrative assistant duties and responsibilities including but not limited to:

  • Handling all secretarial/clerical works
  • Be the main contact point of the company 
  • Develop and maintain a filing system, both electronic and physical
  • Maintaining comprehensive and accurate records
  • Performing minor accounting and bookkeeping duties
  • Handling petty cash
  • Office facility management; stationery, furniture, IT… 
  • Writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
  • Answering phone calls, email, or massages and also on the behalf of the manager 
  • Organize and monitor tasks, calendar, meetings; Including scheduling, sending reminders, and organizing catering when necessary
  • Support the managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
  • Support the update and the maintaining of office policies and procedures
  • Create reports and charts

 

Qualifications

  • Female
  • Experience certificate/s related is a required (for all experienced applicants)
  • Able to handle the basic administrative assistant duties and responsibilities from day 1.
  • Minimum typing speed: 35WPM
  • Very good computer skills in MS Word, MS Excel, Outlook, PowerPoint
  • Able to handle outdoor admin work when required
  • Able to understand the basics of our products
  • Analytical and problem-solving skills
  • Telephone skills: inbound and outbound 
  • Must be: Fast self-learner, confident personality, detail-oriented, 100% physically fit
  • Fluent in English with a very clear accent, excellent English grammar
  • Self-motivated with a results-driven approach, goal-oriented in meeting your own deadlines with little to no supervision.
  • Disciplined and organized with the ability to multi-task; always looking to meet all requested works by the stakeholders with excellent results and performance.
  • Good online search skills
  • Effective & efficient business communication skills
  • Good time management skills and the ability to prioritize work
  • Good looking
  • Know how to set up and solve basic computers, Windows, printer matters
  • You should be staying in an area where you have easy access to Business Bay and International City, or have your own car.

 

Qualifications as an advantage (plus+)

  • Working in an industry or environment close to ours is a plus+
  • Experience or strong background: FCL/LCL, international purchase, HR, IT, Finance is a plus+
  • Hands-on experience with Projects/CRM software is a plus+
  • Holding a UAE driving license is a plus+
  • Office management with team-leading experience is a plus+
  • Skilled and experienced with a total of 2 years minimum proven related experience is a plus+
  • Arabic is a plus+
  • Holding a university/diploma degree related to business, finance, logistics, IT, or engineering is a plus+
  • Aware of the jobs of the below is a plus+
    • HR Generalist
    • IT technical recruiter
    • Accounting and bookkeeping
    • Supply Chain: Sea freight, 3PL, Technical Purchase…
    • Digital Marketing: SEO, PPC…
    • WordPress web developing and webmaster
    • Back-end web developer, UI/UX
    • Mechatronics Engineer
    • Inside sales and coordination
  • Aware of the below platforms is a plus+
    • Zoho Books
    • Zoho Inventory
    • WordPress
    • Woocommerce

 

References

  • All information provided in your application or CV must be accurate and carefully selected.
  • Candidates should be able to provide any required references, supporting documents, certificates, or letters

Candidates should be able to pass a pre-employment assessment interview/test on:-

    • Typing speed
    • Drafting of letters
    • MS Word and Excel (advance)
    • Ability to understand our products (basic)

 

Apply

Fill out the below form and upload

  1. Your CV with a clear recent photo and full personal details
  2. Related experience certificate/letter/portfolio